No More ‘Dockets in Pockets’: an Operations Director’s Guide to the Paper Free Office

SANDERSON www.sanderson.com IT Software & Services NO MORE 'DOCKETS IN POCKETS': AN OPERATIONS DIRECTOR'S GUIDE TO THE PAPER FREE OFFICE Document management is often overlooked as an ERP function, a very costly mistake... With the average UK business spending as much as £20,000 on posting invoices, there's a huge financial incentive to going paperless. Here, we crunch the numbers: £ WHAT IS "DOCKETS IN POCKETS" SYNDROME? Put simply, that moment when an important piece of paperwork goes missing: I forgot to enter our copy of the BoM into the ERP database 77 14 I lost the signed receipt for the goods 77 77 It's not my job to keep track of paperwork 77 Often the missing document is literally in someone's pocket. DOCKETS IN POCKETS – MORE THAN JUST AN ANNOYANCE. Lost paperwork costs in terms of wasted effort, duplicated work and potential financial penalties: An enterprise with 1,000 workers wastes between $2.5 and $3.5 million (about £1.6 - £2.2 million) per year chasing and recreating lost paperwork (IDC) 1,000 WORKERS WASTE £1.6 - £2.2 MILLION The average The average employee wastes 30 minutes every day searching for files document gets copied 19 times. That's 19 copies to lose (BAE SYSTEMS) (COOPERS & LYBRAND) Replacing a lost document costs Tracing a lost file costs $120 $220 (about £140) in duplicated effort (about £75) (COOPERS & LYBRAND) (COOPERS & LYBRAND) 7.5% of all documents get lost at some point Another 3% get misfiled (COOPERS & LYBRAND) Dockets in pockets are costly. (SOURCE: DOCUMENT MANAGEMENT BLOG – DOCPOINT) TAKEAWAYS: SOLVING THE DOCKETS IN POCKETS DILEMMA WITH ERP SOFTWARE With a suitable ERP system you can improve your workflow by: Replacing physical documents with electronic equivalents Automating document interchange internally and externally so you don't rely on people to file them correctly Creating logical filing for documents in your ERP system against projects, orders, customers and suppliers so that everything can be retrieved quickly and easily from a central document store. OSANDERSON Download our eGuide Don't put it off! Five reasons why you shouldn't defer your DON'T PUT IT OFF! FIVE ERP project Cge onanan, l ag g the RP wsbayow hs.e be d n shat . REASONS WHY YOU SHOULDN'T DEFER YOUR ERP PROJECT now! Download Now