What Option for Transferring Secure Documents is Right For You

What Option for Transferring Secure Documents is Right for You? We all have information and documents that we need to get from place to place. And, sometimes those documents contain sensitive information that we don't want acces- sible to prying eyes. Not sure how to send your most sensitive documents safely? Check out the flow-chart below. 1 1 1 2. When do you need it? Today or tomorrow is good I can wait a few days I need it transferred now MAIL Slap a postage stamp on it and send by postal mail. The U.S. Post Office has a number of strong laws in place that forbid the opening of mail by someone other than the recipient and his or her agents. While it's slower than other op- tions, postal mail, particularly with the help of options like a receipt, is one of Email your more secure options. Are you in the same city? No. Do you have the budget for overnight shipping? Yes. Use a courier. Most large cities have couri- er services that can, at Yes. a sometimes hefty cost, Overnight the documents. get secure documents delivered quickly. No. Fax Faxing is a proven and reliable way to send and receive images of signed documents securely. For this reason, many firms in the legal, healthcare, financial and government sectors rely on it. Are the contents of your document something you'd feel comfortable putting on a postcard? CONTRACT Yes. Send a regular email. But, Do you have a fax machine be aware that email trav- els through a number of servers on the way to its destination. At any point in its journey, the email could be accessed and in-house? read by the wrong par- ties. This can lead to liability issues for you and your firm. Yes. We keep one on-hand exactly for these situations. No. They take up too much space. Besides, our company No. Do you know how to send an encrypted email? PGP (Pretty Good Privacy) en- cryption has provided protection for secure email since the 1990os. However, many email providers, such as Gmail, do not have native switched to VOIP years ago. support for email encryption. If you use a Use an online fax service. Look for a service that offers Hybrid Fax telephony. These companies offer the speed of the cloud with the security of traditional faxing, all from your desktop computer. service that does not offer encryption, you'll need to find a third-party encryption extension or service. Yes. Does your recipient know how to open an encrypted email? There are a few hoops they'll have to jur through on the No. They take up too much space. Besides, other end to get our company switched to VOIP years ago. Yes. Send an email No. using encryption. You'll have to find another way. OnlineFaxes For more information visit onlinefaxes.com personal & enterprise faxing simplifiled 소 110 012