Top Considerations for Using Electronic Signature

TOP CONSIDERATIONS FOR USING ELECTRONIC SIGNATURE Electronic Signature is... Uniform Electronic Transactions Sound Symbol Process Person Act of 1999 broadly defines electronic signature as I an electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record ) Contract Record All 50 US States enacted the UETA but... 2 states have their statutes regarding electronic signature NEW YORK Electronic Signatures and Records Act WASHINGTON STATE Washington Electronic Authentication Act ILLINOIS Electronic Commerce Security Act ESIGN ACT of 2000 STATES Electronic Signatures in Global and National Commerce Act A United States federal law passed by the U.S. Congress to facilitate the use of electronic records and electronic RONGHESE +CONC signatures in interstate and foreign commerce by ensuring the validity and legal effect of contracts entered into electronically. Major benefits of electronic signature Cost Savings Productivity Time Chief costs of using paper 33% 56% copying paper paper distribution Filing cabinet cost range: Cost Includes: File Cabinets • Paper • Archival Costs $55 $4800 • Filing supplies Mailing and Couriering Documents Government study of Almeda County in California Gauge your yearly expenses of paper Expense Formula Total Annual Expense Paper Monthly Paper Cost X 12 (Months) # filing cabinets X 15.7sf (Avg. File Cabinet size) X cost per square foot of space Paper File Storage Number of shelving units (with bankers boxes), mutiplied by square footgate used, multipled by the cost of rental space per square foot Onsite Paper Archive Storage Offsite Paper Archive Storage Monthly Offsite Storage Cost X 12 (Months) Printer/copy machines Annual Rental Cost + Annual Maintenance Cost Printer/Copier Toners Annual Toner Purchase Office Supplies Annual Total Purchase of Supplies (i.e. File Folders, Hanging Files, Tabs, Labels, Binders, etc.) Number hours per staff managing paper X # of staff X average hourly wage, X # workdays per year Employee Time TOTAL COST Fill-in your estimated cost to help you gauge your yearly expenses on paper. How electronic signature works in PaperTracer? Upload scanned document Add/edit signatories Route document for signature Set signature placeholders Review document Sign document http://www.youtube.com/watch?v=RXcOHr9mKXw In PaperTracer Electronic Signature has no additional charge so why pay per signature to competition? Sources: PT PaperTracer https://www.youtube.com/watch?v=vbmDelrqbpg http://en.wikipedia.org/wiki/Electronic_signature http://en.m.wikipedia.org/wiki/Electronic_Signatures_in_Global_and_National Commerce_Act http://esignrecords.org/ http://www.its.ny.gov/policy/G04-001/G04-001.pdf http://partners.nytimes.com/library/tech/00/06/biztech/articles/17digital-s761eah.html https://secure.2ezdata.com/support/how-to/request-signature/how-to-request-electronic-signatures.html http://apps.leg.wa.gov/rcw/default.aspx?cite=19.34.020 http://m.softchoice.com/files/pdf/about/sustain-enable/Business%20Guide%20to%20Reducing%20Paper%20Usage.pdf http://www.quepublishing.com/articles/article.aspx?p=1393497 Business Process Management Software UNITED