The Ins and Outs of CMMS Software Infographic

The Ins and Outs of CMMS Software What is CMMS Software? Short for Computerized Maintenance Management System A CMMS software package streamlines maintenance operations within the inner workings of a company A software solution managers use to streamline maintenance operations and improve the bottom line CMMS manages, captures, and tracks inspection, maintenance, and repair activities Tracks parts and Makes it easy to manage other resources work orders Y Accommodates established maintenance Supports each Provides feedback customer's mission information for analysis practices May include an application that allows a user: To enter and track To keep accurate and detailed records of each locations of equipment piece of equipment Capabilities Work order generation, prioritization, and tracking by component Historical tracking of all work orders generated, which become a Sortable by equipment, date, person responding, etc. resource Tracking of scheduled and unscheduled maintenance documentation or procedures Real-time reports of ongoing work activity Storing of all technical activities by component Capital and labor cost tracking by component Complete parts and materials inventory Outside service call/dispatch capabilities control with automated reorder capability A well done CMMS program is the foundation for asset management "You can't improve what you can't measure" Advantages of CMMS Software • Reduces downtime or failures • Provides quality assurance • Grants automated administrative tasks Allows you to use handheld devices to track activities and ensure efficiency • Improves reporting and analysis capabilities • Increases productivity and profitability Generates customizable reports which can be attached to email or exported to EXCEL • Complies with health and safety regulations • Improves controls and accountability Effective maintenance management Improves business planning systems consist of 4 key elements: • Makes informed decisions Реople Processes • Solves material shortage A software program • Can lead to lower overhead Behavior • Improves preventative maintenance CMMS software stores preventative maintenance work orders • Priorities are easily established with scheduled maintenance • Failure tracking makes it easier to identify problems Gives management and technicians a resource for equipment-specific documentation A CMMS can help departments become more efficient in Maintaining data on equipment Providing one point of interaction with operational applications Schedules and downtime Maximizing limited resources Optimizing performance and maintenance schedules to maximize equipment uptime • Controlling costs by using existing resources more efficiently Evolution of CMMS Why did the maintenance process appear simpler in the past? Through the 1960s and 1970s Focus was on reactionary maintenance • Little or no predictive maintenance • Little or no preventive maintenance • Little or no trending or tracking of performance data • Not necessarily an unreliable time but not an efficient time either What happened next? What are the components of CMMS? 1980s ands 1990s New focus on fixing efficiently • Scheduled overhauls • Scheduled downtime • Introduction of CMMS systems as an efficient tool for planning, scheduling, and managing the maintenance process • Work order system • Record keeping Preventive maintenance schedule • Inventory Prior to purchasing a CMMS Know what you want to get out of it and build the usage Don't try to use People often get sold on the big picture of CMMS usage and want to take advantage of all the functionality immediately modules or functions around that model that you do not need until you have mastered what you initially set out to accomplish with the CMMS Warning signs your CMMS vendor is neglecting their software Does your CMMS vendor have another release in the pipeline? • A good CMMS implementation starts with good software • If your CMMS vendor isn't working on a new release, it's because they're lacking appropriate development support Does your CMMS support mobile technology? • Even if your organization is not considering implementation of a mobile solution • Chances are good that a vendors who doesn't support mobile technology is lagging behind in other ways Does your CMMS vendor have a static website? • Your CMMS vendor's website should not have a complete facelift every time you refresh the page • If a company's online presence is stagnant, chances are the company is, too Can your CMMS communicate with other software? • A "siloed" CMMS is one that exists in its own universe, antisocially unwilling to speak with other software • This shows that the CMMS vendor is not interested in tailoring its product to the constantly-shifting software landscape Does your vendor embrace barcode technology? Barcodes aren't just for grocery stores anymore • The latest and greatest CMMS vendors have adapted to this technology by offering optional tagging ad-ons Is your vendor there for support? • Like a good friend, your CMMS vendor should be there when you need it • Even after your software is implemented, there may be times you need assistance Does your CMMS have web request functionality? • Web requests reduce incoming call and emails, while dramatically improving customer satisfaction Is your CMMS capable of adaptation? • Your CMMS wasn't designed specifically for your organization - but it should feel like it was • Your organization will grow and evolve so, your CMMS needs to be flexible enough to keep pace Sources: http://www.webopedia.com/TERM/C/CMMS.html http://whatiscmms.com/ http://www.ferret.com.au/c/Techs4Biz-Australia/Benefits-of-CMMS-n666530 http://www.wbdg.org/om/cmms.php http://www1.eere.energy.gov/femp/pdfs/om_4.pdf http://www.facilitiesnet.com/software/topic/CMMS-The-Benefits-of-Maintenance-Management-Software--18791 http://www.facilitiesnet.com/software/topic/What-Is-A-CMMS-A-Concise-CMMS-Definition--18807 http://www.nysawwa.org/documents/Increase%20performance%20by%20Measuring%20Metrics.pdf http://cmmsadvice.com/2012/04/09/8-warning-signs-your-cmms-vendor-is-neglecting-their-software/ Brought to you by: MICRO MAIN COR POR ATIN)N 回 口 The Ins and Outs of CMMS Software What is CMMS Software? Short for Computerized Maintenance Management System A CMMS software package streamlines maintenance operations within the inner workings of a company A software solution managers use to streamline maintenance operations and improve the bottom line CMMS manages, captures, and tracks inspection, maintenance, and repair activities Tracks parts and Makes it easy to manage other resources work orders Y Accommodates established maintenance Supports each Provides feedback customer's mission information for analysis practices May include an application that allows a user: To enter and track To keep accurate and detailed records of each locations of equipment piece of equipment Capabilities Work order generation, prioritization, and tracking by component Historical tracking of all work orders generated, which become a Sortable by equipment, date, person responding, etc. resource Tracking of scheduled and unscheduled maintenance documentation or procedures Real-time reports of ongoing work activity Storing of all technical activities by component Capital and labor cost tracking by component Complete parts and materials inventory Outside service call/dispatch capabilities control with automated reorder capability A well done CMMS program is the foundation for asset management "You can't improve what you can't measure" Advantages of CMMS Software • Reduces downtime or failures • Provides quality assurance • Grants automated administrative tasks Allows you to use handheld devices to track activities and ensure efficiency • Improves reporting and analysis capabilities • Increases productivity and profitability Generates customizable reports which can be attached to email or exported to EXCEL • Complies with health and safety regulations • Improves controls and accountability Effective maintenance management Improves business planning systems consist of 4 key elements: • Makes informed decisions Реople Processes • Solves material shortage A software program • Can lead to lower overhead Behavior • Improves preventative maintenance CMMS software stores preventative maintenance work orders • Priorities are easily established with scheduled maintenance • Failure tracking makes it easier to identify problems Gives management and technicians a resource for equipment-specific documentation A CMMS can help departments become more efficient in Maintaining data on equipment Providing one point of interaction with operational applications Schedules and downtime Maximizing limited resources Optimizing performance and maintenance schedules to maximize equipment uptime • Controlling costs by using existing resources more efficiently Evolution of CMMS Why did the maintenance process appear simpler in the past? Through the 1960s and 1970s Focus was on reactionary maintenance • Little or no predictive maintenance • Little or no preventive maintenance • Little or no trending or tracking of performance data • Not necessarily an unreliable time but not an efficient time either What happened next? What are the components of CMMS? 1980s ands 1990s New focus on fixing efficiently • Scheduled overhauls • Scheduled downtime • Introduction of CMMS systems as an efficient tool for planning, scheduling, and managing the maintenance process • Work order system • Record keeping Preventive maintenance schedule • Inventory Prior to purchasing a CMMS Know what you want to get out of it and build the usage Don't try to use People often get sold on the big picture of CMMS usage and want to take advantage of all the functionality immediately modules or functions around that model that you do not need until you have mastered what you initially set out to accomplish with the CMMS Warning signs your CMMS vendor is neglecting their software Does your CMMS vendor have another release in the pipeline? • A good CMMS implementation starts with good software • If your CMMS vendor isn't working on a new release, it's because they're lacking appropriate development support Does your CMMS support mobile technology? • Even if your organization is not considering implementation of a mobile solution • Chances are good that a vendors who doesn't support mobile technology is lagging behind in other ways Does your CMMS vendor have a static website? • Your CMMS vendor's website should not have a complete facelift every time you refresh the page • If a company's online presence is stagnant, chances are the company is, too Can your CMMS communicate with other software? • A "siloed" CMMS is one that exists in its own universe, antisocially unwilling to speak with other software • This shows that the CMMS vendor is not interested in tailoring its product to the constantly-shifting software landscape Does your vendor embrace barcode technology? Barcodes aren't just for grocery stores anymore • The latest and greatest CMMS vendors have adapted to this technology by offering optional tagging ad-ons Is your vendor there for support? • Like a good friend, your CMMS vendor should be there when you need it • Even after your software is implemented, there may be times you need assistance Does your CMMS have web request functionality? • Web requests reduce incoming call and emails, while dramatically improving customer satisfaction Is your CMMS capable of adaptation? • Your CMMS wasn't designed specifically for your organization - but it should feel like it was • Your organization will grow and evolve so, your CMMS needs to be flexible enough to keep pace Sources: http://www.webopedia.com/TERM/C/CMMS.html http://whatiscmms.com/ http://www.ferret.com.au/c/Techs4Biz-Australia/Benefits-of-CMMS-n666530 http://www.wbdg.org/om/cmms.php http://www1.eere.energy.gov/femp/pdfs/om_4.pdf http://www.facilitiesnet.com/software/topic/CMMS-The-Benefits-of-Maintenance-Management-Software--18791 http://www.facilitiesnet.com/software/topic/What-Is-A-CMMS-A-Concise-CMMS-Definition--18807 http://www.nysawwa.org/documents/Increase%20performance%20by%20Measuring%20Metrics.pdf http://cmmsadvice.com/2012/04/09/8-warning-signs-your-cmms-vendor-is-neglecting-their-software/ Brought to you by: MICRO MAIN COR POR ATIN)N 回 口