Update Your Software and Get On with the Mission

Update Your Software and Get on with the Mission Are you like other nonprofits? Is your technology outdated? Research indicates three common factors Lack of money Lack of expertise Lack of time Inability to hire staff with expertise Reduces efficiency Doesn't allow for optimal growth Despite the outdated technology, you are tracking data.. Based on a survey by NTEN 99% track some kind of metrics 89% track financial data 50% track data about outcomes for clients/constituents 41% track external data about their issue area 39% use donor data for budget planning 26% use donor data for program decisions/planning What are you doing that contributes to inefficiency? Google Docs Admin Duties Microsoft Access Excel Spreadsheets Slow to load, jumbled text, and inaccessible offline Managing paper files, collecting data, and cleaning up mistakes Not secure, limiting, and easily corruptible Manual data entry, lack of standards, duplicated work trips to the copier, printer or fax machine per week 4 weeks per year is wasted on misfiled or misplaced Administrative employees make an average of 61 documents The McKinsey Global Institute 2x as much potential value [productivity] lies in using technology to enhance communications, knowledge sharing, and collaboration within and across enterprises (MGI) finds that MGI's estimates suggest that by fully implementing technologies, companies have an opportunity to raise the productivity of interaction [administrative] workers ... including managers and professionals-by 20-25% 28% of the average social worker's workweek is spent managing e-mail AND 20% looking for internal information or tracking down colleagues who can help with specific tasks Paper files only magnify the problem Your paper files are eating your money: Your paper files are eating your time: Your paper files are eating your resources: An average of An average of An additional employee is needed for every $20 18 minutes 12 minutes per filed document of search time per document of search time per A 4-drawer file document cabinet costs about 3-5% $1.5k A 4-drawer file cabinet uses up to of your documents are lost or misplaced right now per year 9 sq ft $125 of space About per misfiled dọc 4 weeks The average business doubles its paper docs in $350-700 a year are spent searching for or waiting on misplaced docs 3.3years per lost doc So, what's the answer? Any efficient data system will vastly reduce wasted time and increase productivity What to look for in a nonprofit database: Affordability Flexibility Adaptable software means better efficiency for you Security Needs-Focused Service Oriented updating your tech doesn't need to be See the big picture more clearly Data can be customized to the continuously backed up for your protection specific needs of your organization costly ARE YOU READY TO MAKE TECHNOLOGY WORK FOR YOU? Apricot Software (by CTK) can help your organization increase productivity, security, get up-to-date and run smoothly! Sources: Apricot (CTK) https://nonprofitroundtable.org/blog/837-why-are-nonprofits-behind-in-technology CIK Software for http://www.nten.org/sites/default/files/data_report.pdf http://www.techrepublic.com/blog/10-things/10-plus-reasons-why-it-pros-hate-microsoft-access-but-really-shouldnt/ http://getreferralmd.com/2011/09/referral-management-tracking-software/#sthash.F9oyDIPa.dpuf http://insights.wired.com/profiles/blogs/the-paperless-office-a-30-year-old-pipe-dream#ixzz2yUog7135 NOWSOURCING http://scalefinance.com/images/Hidden_Costs_of Excel_Misuse.pdf %24 %24