The Ultimate Technology Showdown: Manual Process Vs. Web-Based Expense Management

The ULTIMATE TECHNOLOGY SHOWDOWN Many companies have relied mainly on traditional methods when it comes to the managing of their expenses. However, new technology has allowed businesses to create a more streamlined system that is also easy to use. Take a look below to see how an electronic expense platform can benefit your business. Web-Based Expense Management Manual Processes (Spreadsheets) (VS Policies are enforced by manually Technology allows for company COMPLIANCE & REGULATIONS checking and verifying information, wide policies to be set in order to leaving room for human error. flag out-of-policy expenses for managers to review. This cuts down on costs and eliminates policy violations. Charts and graphs manually created Instant access to over 40 reports REPORTING using spreadsheet data. giving insight into spending by employee, vendor, category, etc. This allows employees to plan travel and entertainment spending. Receipts are stapled to the Employees submit receipts and REIMBURSEMENT TIMES expenses electronically using their smartphone, instantly syncing the data with their online account, ready spreadsheet and wait approval from management. These reports then go through accounting and may take weeks to months for auto-generated expense report creation. Managers may approve right from their smartphone and send off to accounting for immediate for reimbursement. approval. Employees can get paid in less than a week rather than taking weeks or months. Expense reports are built automatically as employee Creating the expense report USABILITY & ACCESSIBILITY manually is a time-consuming takes photos of receipts with their mobile device, allowing process that involves searching for the spreadsheet file, filling it out manually, attaching receipts and then waiting for a manager reports to be created from anywhere at anytime. to approve. Employees may choose their preferred language with over 64 Reports must be created and submitted in the company's preferred language, leaving room for human error. SCALABLE & GLOBAL FUNCTIONALITY languages and 120 currencies available. Reports are then translated to the manager's preferred language, eliminating any human error. Data is manually entered into human One single platform is used to INTEGRATIONS resources and accounting programs manage and communicate all travel to manage spending. and expense management data. Tight integration of platforms such as QuickBooks, PeopleSoft, NetSuite, SAP and more. The average cost of a manual expense report costs $43/per report, considering time, postage and resources. Web-based systems cost companies an average of $6.91/per report, lowering expense-processing costs by 60%. Costs are reduced by saving COST the time spent creating manual reports, checking for violations and reconciling data. certifyo www.certify.com 1.888.925.0510 travel & expense made easy * * **