Meetings: A Love and Hate Affair

MEETINGS A LOVE AND HATE AFFAIR Did you know? Meetings cost UK companies a staggering £15,979 per head, every year! EOE An analysis of cost per meeting by top companies: £341.29 £354.24 £266.81 Fortune 500 Fortune 500 - 2000 Other Reported length of actual meetings in general: 10% 0-30 minutes 26% 30-60 minutes 25% 1-1.5 minutes 1.5-2 hours 2-4 hours >6 hours 16% 13% 10% MEETINGS: TYPES Meetings can be roughly classified into these types: Fll DECISION-MAKING МЕЕTING INFORMATION UPDATE МЕETINGS BRAINSTORMING SALES МЕЕTINGS SHARING MEETING МЕЕTING Sales strategies The goal is to produce a final decision. Here the meeting host means to share new, interesting, relevant facts and figures Perhaps the most anticipated but difficult meeting where you expect to generate ideas via a working session. New updates and strategies of internal workings are passed on to attendees. and outcomes are discussed MEETINGS: A MIXED BAG OF FACTS of employee 37% time is spent Managers attend more than 60 37 Internal/ On-site meetings 60 in meetings meetings per month AVERAGE NUMBERS OF MEETING ATTENDED BY MANAGERS 1 videoconference 39% of meeting participants admitted to consider too 47% 39% many meetings the biggest 12 Local dozing off during a meeting PER MONTH: waste of time 70% Over 70% 25-50% It is estimated that 25-50% of 7 Conference Calls 60 brought meeting time is wasted other work to meetings 4 Travel MEETINGS: EFFECTIVE OR NOT? ARE MEETINGS EFFECTIVE? WELL, THE BOSSES SAY THEY ARE! 74% |63% |63% 62% 61% Senior management Managers Professionals Team leaders Sales people BUT ACCORDING TO MEETING ATTENDEES, MEETINGS SUCK.. V 1 out of 9 people daydream at meetings. Over 27% of workers target meetings as the largest reason for lack in efficiency and productivity. M 60% of meeting attendees take notes to appear as if they are listening. Most managers spend upto 10 hours a week in meetings, and say that more than half of the time is wasted. 49% of employees consider unfocused meetings and projects as the biggest workplace time waster. A DISTURBING SURVEY KEEP IT INTERESTING In a recent survey by the Office Team,executives were asked, "What percentage of meetings do you feel are unnecessary?" In order to keep the attendees engaged, you have to deploy strategic techniques like the ones below: The average response was: 28% When asked, "How much more or less productive do you believe your employees would be if your company banned meetings one day a week?" 4% Somewhat less productive o13% Much more productive Have meetings of shorter durations Create shorter decks (1-20 pages) for people to read them 3%o -o32% Include vibrant, engaging visuals Much less productive Much more productive •. V Use games and surroundings to engage attention V Keep the bloodsugar up 2% Don't know/ +46% No change V Use brainstorming techiques no answer ADVANTAGES OF CONFERENCE VENUES There are enormous advantages of arranging a conference in a purpose built specific venue: Impact of a conference venue has a successful Prices are always fixed and generally venues do not have any hidden charges or Conference venues situated in accessible impact on the attendees as they are more engaged in the root cause. locations and within easy commutable distance from the extra cost. The availability of specialized equipment in the conference venues like projectors, wide screen TV, sound systems and lightning are a few to mention, which boosts the tempo of the meeting. airport, train and tube network make conference venues more preferable as meeting locations. The staffs at the conference venues are specially trained to give that extra bit of help rather than simply serving the customers. So to magically transform your ineffective meetings into highly successful ones, choose our state-of-the-art facilities which enables you to focus on successful conferences without distractions. CONTACT US NOW! SOURCES Le http://www.lane-end-conferences.co.uk/index.html http://officeteam.rhi.mediaroom.com/meetings http://meetingking.com/how-to-run-an-effective-meeting/ http://realbusiness.co.uk/article/24753-meetings-can-cost-companies-16k-per-person-each-year lane end http://www.forbes.com/sites/christopherfrank/2012/05/05/the-4-question-meeting-you-cant-be-brilliant-alone/ CONFERENCE • CENTRE O btt w.lane-end-conferences.co.uk http://meetingking.com/37-billion-per-year-unnecessary-meetings-share/ https://emeetings.verizonbusiness.com/global/en/meetingsinamerica/uswhitepaper.php http://www.okstate.edu/ceat/msetm/courses/etm5221/Wee%201%20Challenges/Meeting%20Analysis%20Findings %20from%20Research%20and%20Practice.pdf http://ridiculouslyefficient.com/9-reasons-why-meetings-suck-infographic/ http://goarticles.com/article/Advantages-And-Disadvantages-Of-Conference-Venues/2772579/