IntelligenceBank - Board Governance

intelligencebankO boards BEST PRACTICE BOARD GOVERNANCE Step 1 Step 2 Step 3 Step 4 Board Pack is Added to Board Pack is Instantly Directors Securely Last Minute Updates are The Platform Disseminated to Directors Access Board Pack from added to the Board Pack Anywhere • Be on the Same Page! - • Contribute - Contributors submit discussion points and materials in a preparation folder. • Alerts - Automatic email alert is sent to users that have access to Automatic email alert is sent to the files upon upload. Directors. • PDF access online - PDFS can be previewed online and annotated privately. • Order - Admins consolodate and upload files in order of agenda. • Agenda - Agenda is posted and distribured. • PDF access from iPad - PDFS can also be downloaded in the iPad App and previewed and annotated online. • Version Control - New versions and files, are instantly pushed to the Directors' iPads • Watermarking - When files are downloaded, watermarking can be applied with the users' details. • Secure - Permissions are applied so only select users can access specific files. Directors can also be restricted to not print or download files and required to read files only online or within the iPad App. • Custom Alerts - A Link can also be sent to select users with custom messages. • Control Annotation Annotations are synced between online and the iPad App. Annotations can be either shared with other direc- • Migrate or seperate versions - Annotations are either automati- cally migrated to the update or kept on a seperate version. tors or kept private. Step 5 GE 国 国 • Sync Annotations - Annotations are synced between the web-based plat- form and iPads so they can be ac- cessed from any device. During the Board Meeting • Project from Platform - Company Secretary can conduct the meeting by projecting the platform onto the Navigate Annotations - Directors can easily navigate through their annotations and notes, which can also be printed separately with page references. • Audit Trail - All actions in the portal are recorded against each user and file in a detailed audit trail. Take notes - Directors can access files and take notes on their laptops, or if offline, with the iPad App. screen. Step 6 应 After the Meeting or • Store & Secure - Board pack is archived and access from directors • Delete Unwanted Files - Files downloaded on iPads can be remotely deleted by Admins. • Approve Meeting Minutes Meeting minutes are submitted online for director approvals via workflow tool. • Control Annotations - Annotations can either be kept or permanently deleted based on board practices. can also be removed. Great Governance Boards is a click away.