Quintessentially Weddings Planner Timeline

QUINTESSENTIALLY WEDDINGS LONDON • COTE D'AZUR • GENEVA • MILAN • BAKU DUBAI NEW DELHI HONG KONG SINGAPORE THE WEDDING PLANNER TIMELINE Brought to you by Quintessentially Weddings, the planners of the world's finest weddings. 12 MONTHS TO GO 8- 10 MONTHS TO GO • Discuss initial budget to ensure your the • Create a design mood board to share with suppliers - pinterest is our firm favourite for initial inspiration. • Research a wedding insurance policy to protect deposits paid to suppliers. • Book in bridal dress day appointments and groom tailor consultations to ensure sufficient lead times for bespoke you are both on same page. • Draw up your guest list. MEO Consider hiring a wedding planner. • Decide on a wedding date. • Start searching tor ceremony and reception venues and, once tound, book as soon as possible. • Send out Save the Date cards. CHIRIAC ANI WITH TRUFFLE C AND R WINE CURID DECK I AND COMESS sa BOASTED COD HLET • Take a breath – the main tasks ININ CNY requiring a little lead time are complete! commissions. TRADITIONAL ROAST FIB OF WIS • Meet with two or three photographers and videographers and contract your favourite. AND A RED GLAZID LEMON TART TEA COFFEE TISANIS • If the catering is not provided in house, begin researching caterers, request menu proposals and book in for menu tastings three months before the wedding. • Research and reserve hotel accommodation for your guests. Register your gift list. HOMI MADE CHOOKLATIS WEDDING CAK 6 - 8 MONTHS TO GO Consider entertainment options; live bands, DJs, ceremony musicians. Go and see them perform and book them in. Select your hair and make up artists and schedule trials 2 months before your wedding date. • Meet with florists and share your design moodboards with them, from which they will build a design proposal. • Order bridesmaid's dresses and ushers' suits. • Start planning your honeymoon. 4 6 MONTHS TO GO Discuss the furniture options available to you with your venue and caterer. Consider furniture rental providers for any additional items or props, these items on hold. and put of • Commission the creation wedding rings. • Research wedding cake designers and request tastings. Order your wedding cake. your 3 MONTHS TO GO • Send out your wedding invitations. • Go for a menu tasting with chosen caterer and decide on your final menu selections. • Book in for a wine tasting with a sommelier, who will match suitable wines to your wedding breakfast. • Confirm your order of all rental furniture/décor. • Confirm your wedding-day transport. • Discuss your order of service with the vicar or celebrant. FLORIS ORDON Spencer Hart your PALM SPRINGS • Begin shopping for shoes, accessories and lingerie. 2 MONTHS TO GO • Write your vows. • Attend hair and make up trials. • Send your order of ceremony and menu copy to the stationer and confirm the design. 1 MONTH TO GO • Collate the final RSVP list and call any guests who have not yet sent a response. • Prepare shot lists for your photographer and videographer. Include who should be in each shot. 2 WEEKS BEFORE • Deliver a list of songs to your DJ or band, including songs you would prefer to be avoided. • Draw up a seating plan, and request that the stationer creates a table plan or escort cards. • Commission the stationer or a calligrapher to create your placement and table cards. • Contact all of your wedding suppliers and confirm the schedule for the day. • Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers. Carry out a ceremony rehearsal to ensure that the bridal know where they should be positioned, and when. Confirm your final guest numbers with your venue and caterer, and inform them of any special dietary requirements. Include suppliers such as the photographer, who will need a staff meal. • Book in for Bride and Groom relaxing party spa treatments. 1 WEEK BEFORE • Provide the caterer with the table plan, placement cards and any additional items such as menus to be positioned on the tables. • Have one final phone call with each of your suppliers reconfirming all details of the day. Organise your guest placement cards by table ready to hand to the caterer or venue mAnager, so that they can place them for Hand over your menus, placement cards, table names or numbers and table plan or escort cards to the caterer or venue manager, along with any gitts you might like to be placed at the table. • Take some time out and treat yourselves to some pre wedding relaxing pampering. • Remember to relax, have fun and enjoy a wonderful day with your friends and family. you. www.quintessentiallyweddings.com SOURCES FROM TOP: Dress; Vivienne Westwood, Bespoke suit; Spencer Hart, Bouquet; Shane Connolly & Company, Stationery; Cutture, Rings; De Beers, Necklace; Tiffany & co, Furniture; Great Hire, Girl's dress & hairband; Nicki Macfarlane, Cake; Fiona Cairns. The Quintessentially Weddings Atelier 'world's finest wedding show' returns to Somerset House on 1Oth -1 1th April. To register your interest please email: [email protected]