The Ultimate Party Planning Checklist

THE ULTIMATE Party Planning СНECKL IST Whether it be an important birthday party, a wedding or any other celebration, planning a party can be a daunting task. Below is a handy checklist to help make sure you have covered all the bases when planning your next party. THE Basics Who, why, when and where? Answering these questions is the first step to planning a successful party. WHO IS THE PARTY FOR? WHY? (Eg. Birthday, wedding etc.) WHEN? O WHAT TIME? WHERE? THEME? NUMBER OF GUESTS? THE Guest List Now that you have all of your basic information and know how many people you want to invite, it's time to put together your guest list. RSVP INVITE SENT YES NO Now that you have that information, you can put together your invitations! These can either be physical invitations that are mailed to your guests or online invites sent through social media/email. Online invitations make it easier to keep track of everything but physical invitation make the event seem more special. Base your decision on the type of party you are planning. PREP THE Decor The decor can really add to the vibe of a party and set the tone for the event. If you have a theme, then decor should be based around that. Keep in mind restrictions based on your chosen location, budget and time. BASIC CHECKLIST Welcome signage Balloons Banner Tables & Chairs Gift Table Lighting Linen Table settings Dance floor AT HOME PARTY CHECKLIST Clean house Stash valuables Coat/bag storage OUTDOOR PARTY CHECKLIST Rain out plan Pavilion Bug Repellent VENUE PARTY CHECKLIST Set up time Venue contact Cut off time PLAN THE Fun Times Adding fun activities to your party can really make your event one that your guests remember. Here are a couple of ideas to make your party fun and memorable. Photobooth Party Games Music/DJ Prizes Swag Bags Party Favours Dance Competition Photographer MUSIC Contact Name: Contact Phone/Email: Arrival Time: Playlist/Genres: PHOTOBOOTH Contact Name: Contact Phone/Email: Arrival Time: Preferred Props/Backdrops: PHOTOGRAPHER Contact Name: Contact Phone/Email: Arrival Time: PARTY GAMES A PARTY GAMES THE Food & Drinks hire a There are many ways to handle the food and drinks for your party. Will caterer or will you do it yourself? Are drinks supplied or is it BYO? Catering takes a lot of the pressure off of you but supplying your own food is often cheaper. you Do It Yourself Catered Make your menu Hire Caterer Make a grocery list Chose Menu Food prep list Hire bartender Required serving dishes Order Cake (if required) Caterer Arrival: Dinnerware & Cutlery Bartender Arrival: Recruit a friend to help Cake Pick Up: Y Menu Plan Drinks Starters/Snacks Mains Dessert Infographic provided by: Flashback PhotoboothS www.flashbackphotobooths.com.au