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Top 10 Tips for Xmas Party Planning

PLANNING THE PERFECT XMAS EVENT TOP 10 TIPS DON'T GET FLUSTERED THIS CHRISTMAS TIME PLAN AMAZING EVENTS WITH THESE TOP TIPS SET THE DATE Date and venue are particularly important in December. Venues book out EARLY, and so do people's diaries, so it's best to get this sorted ASAP to ensure you get the Christmas party you want. In fact, if you haven't already booked somewhere, it could be too late. Stop reading this and find a venue now! = BUDGET = * Pick a date & stick to it * Communicate the date as early as possible Knowing your budget will help you to understand the sort of event you can plan, so find out what it is before you start putting down deposits and booking things. And, as with all budgets, prepare to go over.. Hey, it's Christmas after all * Agree your budget early * Leave some contingency, ALWAYS! * Negotiate, negotiate, negotiate CHOOS ING A * VENUE INVITATION You might have done this at step 1, and you'd be right to, but with budget in mind, here's what we think you should consider when finalising your venue choice. INVITES & ITINERARIES * Go for practicality over quirky * Always visit the venue before booking * Meet the venue's team, get them on your side A personal bug-bear of mine is not getting all the right information early on and, for God's sake, don't forget to highlight the dress code! Remember, the more you miss off, the more emails you'll have hitting your inbox and the more time you'll waste telling everyone what the difference is between 'Lounge Suit' and 'Black Tie'. * FOOD & DRINK = The quality of food and drink you serve at your event and how you present it is always a talking point. Food hits all the sensors and evokes feeling. So, even those who have one drink too many, will remember how good or bad the food was. Also, remember, in this world of Instagram and Pinterest, pretty much everything you serve up at a party is going get the 70's-filter treatment and find its way onto the social media. * THEME & DÉCOR - Some people think that Christmas is enough of a theme but whether you've gone down the traditional Christmas route or chosen some- thing a little more exotic you're going to need to make your venue look great. Think about... * Canapes, buffet, three course meal? * Try the food yourself Top tip * Dietary requirements * Research & copy (there's nothing wrong with 'reinterpreting' a good idea) MUSIC &. ENTÉRTAINMENT * TRANSPORTATION* Some people will want to throw some shapes, especially after a few glasses of bubbly, so you've got to provide suitable music for the evening. Smashing it out from 7pm isn't always the way to go though. Start off with some background music and gradually build-up the volume as the night goes on, making sure your DJ or band feed off the guests. You have two options here. You are either arranging or paying for transportation, or you're not. In either scenario, you want to do everything you can to help get your guests to and from the event, whether that's laying on transport or simply identifying nearest Tube stations and local taxi firms. Your guests want to enjoy the evening and not worry about finding a way home. Or, why not try: * A Spotify playlist * Hire a vintage jukebox * Close-up magician * ON THE NIGHT= COMMUNICATIONS* Don't fall at the final hurdle. You're not there to enjoy yourself (not at the beginning anyway). You've done all the hard work but it's impera- tive that you keep in touch with your guests throughout the build up to the party. If it's a small company, a group email every so often will do the trick, but if you work in a huge organisation, you might want to consider working with the graphics department to knock-up an html email - after all, you'll be setting the tone for the quality of the event. Don't forget to.. * Get there early or phone the venue to double and triple check EVERYTHING. * If you have staff helping, brief them. Please for the love of god brief them. * Greet your guests id&c dchand.couk lidcwristbands @idandc making wristbands do more

Top 10 Tips for Xmas Party Planning

shared by idcband on Nov 11
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Don't get flustered this holiday season. Use our top 10 tips to help plan the perfect Christmas shindig.

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