Transcribed

WHY DO WE NOTARIZE DOCUMENTS

Why do we notarize a document? T- A notary public is a government official who takes an oath to perform the duties of the office and required to post a $10,000 dollar bond with the secretary of the state. The primary duty of the notary public is to bear a disinterested party witness to the signing of documents between two or more parties. Identification & Verification The Notary public has to verify the persons present for the signatures are in actuality the required people by checking a valid ID. Identification of the signer The identification of the signed must be checked by cross verifying it with an ID card & also confirming the correct person as per the document. Rechecking the documents Notarization of document The notary public has to verify the documents are legal, and have no illegal clause mentioned in it. Journal entry A journal is made by the notary public stating the type of the notary jurat or acknowledgment, type of the document, the date & the time of the notarization. Notarial Certificate A notarial certificate is provided by the notary public to certify the notary act. Places where notaries are available Financial Institution Business Online Notary Remote online notary systems are secure as they have a security key provided. The signatories can sign the documents from any place as long as they have access to internet. A bank or a financial institution will have a Notary in Business is when one of the staff is notary department where notarization is available. However, there are more stringent requirements. a notary public. It allows the business to notarize documents without having to travel to any other place. Requirements for a Notary Age Residency Background To ba notary public the applicant must have completed 18 years of Age. Notary license is provided by the state hence the notary Most states conduct a background check to provide a notary license. A applicant can themselves chose to run public must be the resident of the state and not have any a background check incase they have commited a felony or misdemeanor. criminal record. The primary duty of the notary public is to bear witness to signing of documents with verification of the signatories. There is scope of Notary fraud where in the notary public refrain from performing their duty due diligently. GETLEGAL' .com VISIT Www.GETLEGAL.COM FOR MORE TIPS.

WHY DO WE NOTARIZE DOCUMENTS

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Notarized documents are the documents that are made legal being certified by a notary. Thus notary is a public official who is responsible for the legalization of any document. A notary is appointed b... y the state government that is the governor, lieutenant governor, state secretary, and thus serves to be an impartial witness for making any document legal. Some of the examples for the document to be notarized are mortgage deeds, affidavits, trusts, wills, power of attorney, etc. The notary has full right to reject any letter or document if there is any doubt, but he won’t have the right to refuse any document based on sex, caste, religion, or nationality. What are the needs for a document to be notarized? Although the requirements for the notarization may vary from state to state, some of the common requirements are: Photo identification proof, for example, driver’s license or passport Original and photocopy of the documents Presence of the signer What are the roles of the notary in the process of notarization? The role of the notary vary from state to state, yet there are some of the most common roles which the notary has to perform while witnessing any document: Identification: For identification and verification of the document the signer must be physically present and the notary must make a record of the observations and the documents. The notary can refuse any document if he finds the signer is intoxicated, medicated, or does not have an understanding of the document. The identification of the signer can be done in the following ways: Personal Knowledge: If the notary knows the signer personally, however, this method is used in some states like California. ID Proofs: One of the most common methods used for the identification of signers. Identity proofs having photographs like a driving license, a passport can be used for identification. A Credible Identifying Witness: A third person who knows the signer can affirm or verify the identity of the signer. Re-Checking the documents: Before making any document legal the notary has to double-check it to ensure that it contains all the essential elements of the notary certificate and that of the state requirement. Rechecking may include checking of name on ID proof and document, date entered(on which the notarization is done), no blank spaces should be there so that it can’t be modified. Journal Entry: The notary has to make a journal entry in which the notary has to enter the relevant information related to the document like date, time, document details, signer’s name address, signature, method of verification, and the fee charged in the journal. It is an important step in notarization, as the details of the journal help to get the information related to the document in case of doubt. Notarial Certificate: This is the last step in the process of notarization, in this step the notary signs it and affixes the seal at the proper place making the document notarized. But the sign and the seal should not overlap each other. Where to get a document notarized? The document can be notarized at any of the following places: Financial Institution: The document can be notarized at the local banks or the credit union. Even if the person doesn’t have an account in the bank then also the letter can be notarized by paying a minimal fee. Business: There are a lot of chances that the local and big-business have notaries, like shipping stores, office supply retailers, tax preparers, etc. Attorney’s offices, accountant’s offices, real estate firms Online Notary: In some cases, the documents can be notarized online, in this process the notary may identify and record the signature by video. What is the need for notarization of a document? It’s important to get a document notarized: To make a document legal To prevent any type of fraud Assures that the parties involved in the document are authentic To keep the records Done by a notary so that it is impartial In short, the Notarized Document can be said as the document made legal by a notary who is a public official and thus acts as an impartial witness. Notarization is the process that determines the genuineness of the document and prevents any type of fraud. A document can be only said notarized if it has the signature and seal of the notary. The notary must examine every aspect of the document from dates, signs to the content of the document and the notary should ensure that the document is valid and there is no fraud being done. If you want to contact a lawyer for notarization of documents or you need any help to get a document notarized, then our attorneys at Getlegal can help you. Contact us online or call at 877-359-7077. For more information visit: https://www.getlegal.com/legal-info-center/what-is-a-notary-and-why-do-we-notarize-documents/

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