Super Valuable Email Management Tips and Tools You Can't Live Without

SUPER VALUABLE EM@IL management Tips and tools you can't live without Every day, 193.3 billion emails are sent around the world Business emails account for 108.7 billion emails It takes an average of 64 seconds to recover from an email interruption The average person spends 28% of the workweek reading and return to work at the same and responding to email. That's 13 hours a week. rate as before the interruption. 11 12 1 11 12 10 10 7. By the end of 2019, the average business is expected to send and receive 126 emails per day Research suggests nearly 2/3 of the emails in an average inbox are not important REDUCE Your Email Dependence Today CLEAN OUT YOUR INBOX Archive old messages you want to hang on to, but don't require further action. 1 12 With the remaining emails: • Delete Discard calendar invites, advertisements, and newsletters you no longer need • Respond If you can reply to a message in a few minutes or less, respond • File Put the remaining emails in folders or label them to determine their priority level • Set a time (once daily, every other day, or weekly) to go through your email and clean it out TRY TO AVOID THE SCROLL GET UP If you don't work remotely, consider getting up and speaking to your coworker instead of sending an email. Stick to around 20 emails or fewer in your inbox. Anything more will require you to scroll to view every email. 20+ DITCH GROUP EMAILS IDENTIFY YOUR INTENTION Identify what problem you are trying to solve, and what the idea outcome is before you write the email. Use email on a one-to-one basis and try not to use the "Reply All" function. CALL OUT IMPORTANT INFORMATION THINK TWICE BEFORE HITTING SEND • Use headlines, bullets, and numbers to make your emails skim emails. • Check your email for typos, grammar, and any necessary attachments. • In longer emails, bold important information and calls to action. • Reviewing emails before sending can save you from sending follow up emails explaining errors or missed attachments. 1. 2. 3. CUT DOWN ON THE PLEASANTRIES GO OFFLINE Go offline with a local program like Outlook or Mail to respond to a batch of emails. While it's important to be nice to colleagues and send thank you notes to clients when necessary, it's okay to skip one-liner “thank you!" and "you're welcome!" emails for day-to-day communication. This prevents your responding flow from being interrupted by immediate responses. Thank you! USE AN INSTANT MESSAGING SYSTEM USE A PROJECT MANAGER Messaging software allows workers to collaborate in real time without Company project managers can help cut down on internal email updates. cluttering email inboxes. While email is an incredible communication tool, it's also a huge time suck. Use these tips and tools to cut down your email dependence. entrepreneur.com • radicati.com • blogsanebox.com • hbr.org • inc.com emailmonday.com • networkcomputing.com • chicagobusiness.com lifehacker.com • blog.capterra.com • teamwork.com • sprout24.com Brought to you by: Quill.com. CO A small part of your job is 100% of ours. ........