Improving Office Efficiency & Productivity

IMPROVING OFFICE EFFICIENCY & PRODUCTIVITY EFFICIENCY n. Making the best possible use of all PRODUCTIVITY n. A measure of the outputs from employees over time. resources. Efficiency is a vital component of managing an effective workplace. By conducting efficient processes, and working with efficient staff, businesses can save time, money and those all-important human resources. Productivity is closely linked to efficiency, as without efficient processes, employees are unable to deliver their full productive potential. THE BUSINESS BARRIERS TheFormTool conducted a survey' which asked 118 office workers from a variety of industries to choose the primary barriers for productivity in their place of work. The top 4 responses were: Faulty Technology Lack of communication, or miscommunication Workers waste over 2.5 hours a week due to poor internal communication, and over 25% of companies believe internal communication problems are a significant barrier to improving productivity.? Dated processes Lack of clear planning PREVENTION MEASURES There are simple steps that can be quickly implemented within any business in order to overcome these barriers. FAULTY TECHNOLOGY Review the use of technology across the business - is it up to date? Does it run effectively? ERROR! If the answer is 'No', you will need to invest in improving this so workers are not wasting their time with slow or ineffective tech. Small to medium sized businesses will increase technology spend by 50% by 2015. COMMUNICATION ISSUES Encourage collaboration among staff of all levels - empower your employees to work together and share the workload when demand is high. 40% of business managers plan on changing their business models to be more collaborative', and this percentage continues to grow. DATED PROCESSES Processes that might have worked a few years ago might now be slowing your business down. LOADING Determine the weak spots and time-consuming tasks and determine how they can be updated. These are often data entry and repetitive document creation. Customers of document automation software, Doxserá, save an average of 71% of the time invested in document assembly". PLANNING PROBLEMS Your Business Plan should be circulated to all key employees so that they are aware of the business goals and the direction of the company. All roles, tasks and processes should link back to this living document. A clear Business Plan can double your chances of success THE DOXSERA SOLUTION TheFormTool Doxserá Update your old "cut and paste" processes with a modern, elegant solution Doxsera has the ability to share across networks, making collaboration much easier AVAILAI NOW Incredibly affordable software that is flexible to the size of your business POWERFUL Annual Licence TheFormTool LLC helps businesses improve their effi- ciency with document automation software that allows users to easily create highly intelligent repetitive docu- ments to dramatically increase quality and productivity. TheFormTool.uc www.theformtool.com SOURCES [1] http://www.theformtool.com/blog/newsroom/4472/ [2] http://www.slideshare.net/gordondjrimmer/business-productivity-statistics-presentation [3] http://jess3.com/small-business-infographic/ [4] http://www.theformtool.com/lp/legal-2/ [5] http://smallbiztrends.com/2010/06/business-plan-success-twice-as-likely.html TheFormloc