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Develop a Project Portfolio Management Strategy in Two Days

Develop a Project Portfolio Management Strategy in Two Days PPM Time is money; spend it wisely Too many projects to juggle with more every day: What we hear from the trenches: IT departments have a great many strategic and operational To manage this load, many IT leaders believe sophisticated processes that help with resource management will "Project planning is just an artefact, it's not a core part of what gets done. You end up feeling like the project plan is working you versus you're working the plan." be the solution. projects loaded upon them - whether they can resource them or not. IT Director, Financial Services However, the backlog continues to increase. "We prioritize the work based on who the stakeholders are and what kind of noise they're going to make if we don't meet their needs. It comes down to who will scream at us the loudest. It's unfortunate, but that's the way it is." CIO, Higher Education "There seems to be a lack of trust in what we say deliver, which then puts us in a position to deliver more while failing to deliver quality." can IT Director, Software Development Common Barriers to PPM Success • Lack of project management Infrequent portfolio reviews Perception of micromanagement PPM Decision making by committee ·Lack of project team adoption Inability to balance resources across the portfolio • Too many projects in pipeline Poorly defined portfolio decision criteria Decision processes not based on objective information Successful PPM Practices Create Value high value IT projects lowest PPM possible cost Project Portfolio Management (PPM) practices create value if they maximize the throughput of high value IT projects at the lowest possible cost. Project Portfolio Management practices destroy value when they foster needlessly sophisticated and costly processes. PPM is a Practice! Not software or a job description. PPM is not a product (tool), and it is not a job description (Project Manager). It is a set of processes that need clearly articulated goals and wide participation to be successful. Those who succeed, have well managed PPM processes, regardless of the tools they use. Organizations that struggle, often select tools to meet their goals without implementing the processes needed for success. Formal PPM Tools Are Not A Magic Bullet Allocating funding, predicting project timelines, identifying at-risk projects, etc. Which of the following best describes your PPM solution? 33 Excel spreadsheet Goals 26 Internally developed solution (e.g. SharePoint, Access, etc.) Collecting input from the project team, producing PPM reports, Steering Committee Excel, internally developed apps, commercial apps 11 On-premise commercial solution (e.g Oracle Primavera) reviews, etc. Processes Tools 3 Saas-based commercial solution Project and portfolio management processes drive PPM success PPM tools only help if they facilitate key 15 We do not have a PPM processes After 15 years of the PPM the number one solution for project portfolio management remains Excel Spreadsheets. The three main drivers of PPM success are: PPM Frequent and visible intake processes Effective executive oversight Frequent review of current, accurate, and consistent report data of the project portfolio PPM Has to Work for Everyone or it won't work at all Capacity = what can be finished • PPM practice should be built around the least advanced, least engaged, least sophisticated people. What you can ask for • Organizations succeed by implementing processes that can be adopted by the entire organization, and then selecting tools to support those processes What we can approve What we can start · A common mistake in developing a PPM strategy is to target the most engaged and advanced people, often with PMP (Project Management Professional) certifications. This approach tends to assure a lack of adoption by less advanced people, causing the necessary processes to break down. What we can finish Capacity is what you finish Reign In Your Expectations of Resource Management Tomorrow's plans depend on the mathematical validity of today's plans. Full-blown Resource Management is a costly, high-maturity activity in today's business environment. Demand What's in the black box? The real-time validity of: Work requirements Resource Management Skills requirements Resource assignments • Task and time line estimates Task and time line actuals Supply Step 1 Baseline Your Organization Step 2 Visualize the Alignment Goals Processes Tools Establish current and target maturity. Use InfoTech's PPM Strategy Development Tool Step 3 Establish a Near Term PPM Strategy Step 4 Right-Size PPM Tools PPM х Set realistic capacity. Learn to decline projects. Its about utility not sophistication. Determine a Long-Term Strategy Start this project today Step 5 INFO-TECH RESE ARCH GROU P 1-888-670-8889 Base long term goals on current reality. >>>>>

Develop a Project Portfolio Management Strategy in Two Days

shared by cmontwerp on Apr 09
There are more project coming to you every day. To manage these projects you need to have structure nad be able to know the processes.




Cees Mensen


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