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Anatomy of a great invoice

ΑΝΑΤΟMY OFA GREAT INVΟICE Transifex Social Localization Slick header & logo proudly presenting our company Standard paper: US: 8.5"x 11", EU: 210 x 297 mm Color palette will look good if printed in B&W. Dark header & footer shows professionalism and strongly delimits the invoice size. Clearly state the type of this document Date in standard, infternational format. Be playful with format & presentation. INVOICE 1 FEB 12 ...... Company name & contact person especially for bigger organizations Bill to: Invoice #: Unique, matches product (eg. Saas order) and internal accounting software. It can be 1, 2,3 or date-based (latter does not show our invoice counter) INVOICE NUM, Acme Corporation Ref: Wile É. Coyote 1 Going! Going! Gosh! road Fairfield, NJ 07004, USA Tel: +1.555.25615 #120201-1 CLIENT REF. Transifex Localization Package PAYMENT DUE 15 Feb 2012 Client Ref: A title for the services on the invoice. Could be a Payment Order number provided by the customer. Due date: Important part of the terms, thus the bump in position. This will match the agreement.we made, may be in Net D terms. Not important for pre-paid services such as SaaS. coft BREAKDOWN Clear, descriptive, extra-readable information on the service. Detailed descriptions are most important to pin-point the work done. OTY RATE/ PRICE SUBTOTAL Transifex Hosting & Support services 12 $ 5,490.00 $ 65,880.00 User account: wcoyote // Period: 1 Feb 2012 - 1 Feb 2013 (12 months) Fixed-width font for numbers and aligned decimal points - $ 5,490.0e $ 60,390.00 Transparent on list prices & discounts. Highlight grand total to make it easier to spot. May include deposit, balance due. DISCOUNT SUBTOTAL Whitespace rocks. TAX n/a ТОTAL $ 60,390.00 REMARKS Details on how we want to get paid, terms (cash, CC, wire tarnsfer), charges. May include other info eg, date of project delivery. Bank details: TRANSIFEX SA Account number: 0123 4567 8901 Currency: USD Routing (SWIFT) Code: ABCD1234 Bank name: Best Bank In World Bank address: 1 Hopalong Casualty Roadrunner road Fairfield, NJ 07004, USA IBAN: 0123 4567 8901 2345 6789 1234 5678 Let's be nice, we are getting paid! You can also show you welcome feedback. THANK YOU FOR CHOOSING TRANSIFEX Full info on our company. Physical address for accounting purposes. Tax ID & VAT numbers required in some countries (eg. EU). TRANSIFEX SA +1.123.456.7890 tel 1600 Pennsylvania Avenue · Washington DC - USA info@transifex.com email VAT number: FR. 123.456.78 Tax ID: 123.456.789 http://www.transifex.com/ web ΑΝΑΤΟMY OFA GREAT INVΟICE Transifex Social Localization Slick header & logo proudly presenting our company Standard paper: US: 8.5"x 11", EU: 210 x 297 mm Color palette will look good if printed in B&W. Dark header & footer shows professionalism and strongly delimits the invoice size. Clearly state the type of this document Date in standard, infternational format. Be playful with format & presentation. INVOICE 1 FEB 12 ...... Company name & contact person especially for bigger organizations Bill to: Invoice #: Unique, matches product (eg. Saas order) and internal accounting software. It can be 1, 2,3 or date-based (latter does not show our invoice counter) INVOICE NUM, Acme Corporation Ref: Wile É. Coyote 1 Going! Going! Gosh! road Fairfield, NJ 07004, USA Tel: +1.555.25615 #120201-1 CLIENT REF. Transifex Localization Package PAYMENT DUE 15 Feb 2012 Client Ref: A title for the services on the invoice. Could be a Payment Order number provided by the customer. Due date: Important part of the terms, thus the bump in position. This will match the agreement.we made, may be in Net D terms. Not important for pre-paid services such as SaaS. coft BREAKDOWN Clear, descriptive, extra-readable information on the service. Detailed descriptions are most important to pin-point the work done. OTY RATE/ PRICE SUBTOTAL Transifex Hosting & Support services 12 $ 5,490.00 $ 65,880.00 User account: wcoyote // Period: 1 Feb 2012 - 1 Feb 2013 (12 months) Fixed-width font for numbers and aligned decimal points - $ 5,490.0e $ 60,390.00 Transparent on list prices & discounts. Highlight grand total to make it easier to spot. May include deposit, balance due. DISCOUNT SUBTOTAL Whitespace rocks. TAX n/a ТОTAL $ 60,390.00 REMARKS Details on how we want to get paid, terms (cash, CC, wire tarnsfer), charges. May include other info eg, date of project delivery. Bank details: TRANSIFEX SA Account number: 0123 4567 8901 Currency: USD Routing (SWIFT) Code: ABCD1234 Bank name: Best Bank In World Bank address: 1 Hopalong Casualty Roadrunner road Fairfield, NJ 07004, USA IBAN: 0123 4567 8901 2345 6789 1234 5678 Let's be nice, we are getting paid! You can also show you welcome feedback. THANK YOU FOR CHOOSING TRANSIFEX Full info on our company. Physical address for accounting purposes. Tax ID & VAT numbers required in some countries (eg. EU). TRANSIFEX SA +1.123.456.7890 tel 1600 Pennsylvania Avenue · Washington DC - USA info@transifex.com email VAT number: FR. 123.456.78 Tax ID: 123.456.789 http://www.transifex.com/ web ΑΝΑΤΟMY OFA GREAT INVΟICE Transifex Social Localization Slick header & logo proudly presenting our company Standard paper: US: 8.5"x 11", EU: 210 x 297 mm Color palette will look good if printed in B&W. Dark header & footer shows professionalism and strongly delimits the invoice size. Clearly state the type of this document Date in standard, infternational format. Be playful with format & presentation. INVOICE 1 FEB 12 ...... Company name & contact person especially for bigger organizations Bill to: Invoice #: Unique, matches product (eg. Saas order) and internal accounting software. It can be 1, 2,3 or date-based (latter does not show our invoice counter) INVOICE NUM, Acme Corporation Ref: Wile É. Coyote 1 Going! Going! Gosh! road Fairfield, NJ 07004, USA Tel: +1.555.25615 #120201-1 CLIENT REF. Transifex Localization Package PAYMENT DUE 15 Feb 2012 Client Ref: A title for the services on the invoice. Could be a Payment Order number provided by the customer. Due date: Important part of the terms, thus the bump in position. This will match the agreement.we made, may be in Net D terms. Not important for pre-paid services such as SaaS. coft BREAKDOWN Clear, descriptive, extra-readable information on the service. Detailed descriptions are most important to pin-point the work done. OTY RATE/ PRICE SUBTOTAL Transifex Hosting & Support services 12 $ 5,490.00 $ 65,880.00 User account: wcoyote // Period: 1 Feb 2012 - 1 Feb 2013 (12 months) Fixed-width font for numbers and aligned decimal points - $ 5,490.0e $ 60,390.00 Transparent on list prices & discounts. Highlight grand total to make it easier to spot. May include deposit, balance due. DISCOUNT SUBTOTAL Whitespace rocks. TAX n/a ТОTAL $ 60,390.00 REMARKS Details on how we want to get paid, terms (cash, CC, wire tarnsfer), charges. May include other info eg, date of project delivery. Bank details: TRANSIFEX SA Account number: 0123 4567 8901 Currency: USD Routing (SWIFT) Code: ABCD1234 Bank name: Best Bank In World Bank address: 1 Hopalong Casualty Roadrunner road Fairfield, NJ 07004, USA IBAN: 0123 4567 8901 2345 6789 1234 5678 Let's be nice, we are getting paid! You can also show you welcome feedback. THANK YOU FOR CHOOSING TRANSIFEX Full info on our company. Physical address for accounting purposes. Tax ID & VAT numbers required in some countries (eg. EU). TRANSIFEX SA +1.123.456.7890 tel 1600 Pennsylvania Avenue · Washington DC - USA info@transifex.com email VAT number: FR. 123.456.78 Tax ID: 123.456.789 http://www.transifex.com/ web ΑΝΑΤΟMY OFA GREAT INVΟICE Transifex Social Localization Slick header & logo proudly presenting our company Standard paper: US: 8.5"x 11", EU: 210 x 297 mm Color palette will look good if printed in B&W. Dark header & footer shows professionalism and strongly delimits the invoice size. Clearly state the type of this document Date in standard, infternational format. Be playful with format & presentation. INVOICE 1 FEB 12 ...... Company name & contact person especially for bigger organizations Bill to: Invoice #: Unique, matches product (eg. Saas order) and internal accounting software. It can be 1, 2,3 or date-based (latter does not show our invoice counter) INVOICE NUM, Acme Corporation Ref: Wile É. Coyote 1 Going! Going! Gosh! road Fairfield, NJ 07004, USA Tel: +1.555.25615 #120201-1 CLIENT REF. Transifex Localization Package PAYMENT DUE 15 Feb 2012 Client Ref: A title for the services on the invoice. Could be a Payment Order number provided by the customer. Due date: Important part of the terms, thus the bump in position. This will match the agreement.we made, may be in Net D terms. Not important for pre-paid services such as SaaS. coft BREAKDOWN Clear, descriptive, extra-readable information on the service. Detailed descriptions are most important to pin-point the work done. OTY RATE/ PRICE SUBTOTAL Transifex Hosting & Support services 12 $ 5,490.00 $ 65,880.00 User account: wcoyote // Period: 1 Feb 2012 - 1 Feb 2013 (12 months) Fixed-width font for numbers and aligned decimal points - $ 5,490.0e $ 60,390.00 Transparent on list prices & discounts. Highlight grand total to make it easier to spot. May include deposit, balance due. DISCOUNT SUBTOTAL Whitespace rocks. TAX n/a ТОTAL $ 60,390.00 REMARKS Details on how we want to get paid, terms (cash, CC, wire tarnsfer), charges. May include other info eg, date of project delivery. Bank details: TRANSIFEX SA Account number: 0123 4567 8901 Currency: USD Routing (SWIFT) Code: ABCD1234 Bank name: Best Bank In World Bank address: 1 Hopalong Casualty Roadrunner road Fairfield, NJ 07004, USA IBAN: 0123 4567 8901 2345 6789 1234 5678 Let's be nice, we are getting paid! You can also show you welcome feedback. THANK YOU FOR CHOOSING TRANSIFEX Full info on our company. Physical address for accounting purposes. Tax ID & VAT numbers required in some countries (eg. EU). TRANSIFEX SA +1.123.456.7890 tel 1600 Pennsylvania Avenue · Washington DC - USA info@transifex.com email VAT number: FR. 123.456.78 Tax ID: 123.456.789 http://www.transifex.com/ web ΑΝΑΤΟMY OFA GREAT INVΟICE Transifex Social Localization Slick header & logo proudly presenting our company Standard paper: US: 8.5"x 11", EU: 210 x 297 mm Color palette will look good if printed in B&W. Dark header & footer shows professionalism and strongly delimits the invoice size. Clearly state the type of this document Date in standard, infternational format. Be playful with format & presentation. INVOICE 1 FEB 12 ...... Company name & contact person especially for bigger organizations Bill to: Invoice #: Unique, matches product (eg. Saas order) and internal accounting software. It can be 1, 2,3 or date-based (latter does not show our invoice counter) INVOICE NUM, Acme Corporation Ref: Wile É. Coyote 1 Going! Going! Gosh! road Fairfield, NJ 07004, USA Tel: +1.555.25615 #120201-1 CLIENT REF. Transifex Localization Package PAYMENT DUE 15 Feb 2012 Client Ref: A title for the services on the invoice. Could be a Payment Order number provided by the customer. Due date: Important part of the terms, thus the bump in position. This will match the agreement.we made, may be in Net D terms. Not important for pre-paid services such as SaaS. coft BREAKDOWN Clear, descriptive, extra-readable information on the service. Detailed descriptions are most important to pin-point the work done. OTY RATE/ PRICE SUBTOTAL Transifex Hosting & Support services 12 $ 5,490.00 $ 65,880.00 User account: wcoyote // Period: 1 Feb 2012 - 1 Feb 2013 (12 months) Fixed-width font for numbers and aligned decimal points - $ 5,490.0e $ 60,390.00 Transparent on list prices & discounts. Highlight grand total to make it easier to spot. May include deposit, balance due. DISCOUNT SUBTOTAL Whitespace rocks. TAX n/a ТОTAL $ 60,390.00 REMARKS Details on how we want to get paid, terms (cash, CC, wire tarnsfer), charges. May include other info eg, date of project delivery. Bank details: TRANSIFEX SA Account number: 0123 4567 8901 Currency: USD Routing (SWIFT) Code: ABCD1234 Bank name: Best Bank In World Bank address: 1 Hopalong Casualty Roadrunner road Fairfield, NJ 07004, USA IBAN: 0123 4567 8901 2345 6789 1234 5678 Let's be nice, we are getting paid! You can also show you welcome feedback. THANK YOU FOR CHOOSING TRANSIFEX Full info on our company. Physical address for accounting purposes. Tax ID & VAT numbers required in some countries (eg. EU). TRANSIFEX SA +1.123.456.7890 tel 1600 Pennsylvania Avenue · Washington DC - USA info@transifex.com email VAT number: FR. 123.456.78 Tax ID: 123.456.789 http://www.transifex.com/ web

Anatomy of a great invoice

shared by glezos on Feb 05
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Important elements of a thought-out invoice, worthy of a good and prompt payment.

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