2015 State of Microfilm Use in Ohio Government

2015 MICROFILM USAGE In Ohio County and State Government MICROFILM ISN'T DEAD! 67% 67% of Ohio government organizations record vital records on microfilm for preservation purposes. DO IT OFTEN? 27% Daily Weekly Monthly Quarterly 19% Documents are recorded on 19% microfilm daily or weekly 68% of 15% the time. Annually 19% HOW OFTEN IS IT REFERENCED? Microfilmed documents are 20% 20% Annually Quarterly frequently referenced by government employees. According to survey results, 60% of respondents 7% Monthly 13% 40% Weekly reference microfilm at least Daily once weekly if not daily. LONG LIVE MICROFILM The majority of government organizations plan on recording critical documents on microfilm Until Digital Guaranteed as Permanent for the forseeable future. As Long as Microfilm Considered Permanent 50 Until Law Changes 4-7 Years 8+ Years Forever 10 MORE PRESERVE DIGITAL FILES ON MICROFILM 70% of government organizations record digital documents on microfilm as part of a preservation 70% strategy. Approximately 60% of survey respondents make two copies of microfilm and store them in two different locations. HOW DIGITAL FILES OF VITAL RECORDS ARE STORED 50% Microfilm Only 15% Backup Server(s) Only 12% Microfilm, Paper and Backup Server(s) 12% Paper Only 8% Microfilm and Backup Server(s) 4% Paper and Backup Server(s) RESPONDENT PROFILE Level of Ohio Department Affiliation 38% County Recorder Office 16% Common Pleas Court Government 98% County 13% Records Managment 11% County Commissioners 11% Auditor's Office 2% State 4% Treasurer's Office 2% Other Elected Official 2% Microfilm Administration 2% Engineer's Office Tameran Graphic Systems, Inc. surveyed Ohio state and county government officials to identify current microfilm use and trends pertaining to critical record/document preservation practices. For a copy of the full report, visit www.tameran.com/20150hiogovernmentmicrofilmstudy. For more information on microfilm recording and Tameran microfilm services, visit www.tameran.com/document-imaging-services. Copyright © Tameran Graphic Systems, Inc., February 2015, all rights reserved. TAMERAN www.tameran.com 40 30 20