Paper Based Medical Records and Security Issues

Patient Records & Medical Identity Theft Protected Health Information is Highly Valued The value of a medical identity is estimated to be 20-50 times greater than a Social Security number on the black market Annual Number of Patients Affected 1.42 Million 2010 1.49 Million 2011 2012 1.85 Million The Theft of Patient Records is a Growing Problem The high value of a patient's medical record is related to the large volume of useful information it provides. Usage of Stolen PHI Government Benefts Primary Uses are Medical and Financially Related 54% of stolen medical identities are used to obtain government benefits. To obtain healthcare services, medical equipement, and drugs. Billing Svcs DRUGS 67% > 61% 46% of stolen medical identities are used to bill health plans, insurance, and government prográms. There are medical consequences to the theft and use of protected health information - some life threatening. 14% suffered mistreatment because of altered medical records Medical Consequences 12% were misdiagnosed 41% of affected patients suffered termination by their health plan Provider Consequences 35% want quick notification of the loss or theft (30 days) 72% of patients want reimbursement for expenses incurred to find another provider 58% of patients would change healthcare providers if they lost confidence in their ability to protect PHI 33% want free identity protection for one year 56% would look for another provider if their healthcare records were lost or stolen News Travels Fast HIPAA Breach Requirements HIРАА | HITECH Breach Notification Unsecured PHI Covered entities must notify individuals PHI where access is not limited and controlled, with no clear audit trails Multiple types of notification, depending on the number of patients whose PHI was breached HITECH 13402 Policies & procedures must be in place in determining when notifications are triggered as the result of breaches. Protected Health Information In Self-Storage Facilities & Warehouses Physcal paper-based storage of patient records is prone to damage from fire, water, or other natural processes - in addition to theft 40 80 Elood 20 40 100- 120, 140 Disaster Easily Accessible 10% Auctions Recovery Of self-storage Self-storage facilities facilities report break- will auction off the contents of units due to billing issues Paper-based storage of medical records provides no backups of PHI For thieves and damaging elements ins on a yearly basis All Related to Paper-Based Storage Storage Math. 5,000 documents 10,000 documents 10,000 Documents Cloud Storage Scanned to Image Unlimited Coleman Data Solutions Sources http://www.coleman-data.com http://www.medifraud.org The Growing Threat of Medical Identity Thread Fraud, July 2013 http://www.ponemon.org 2013 Survey on Medical Identity Theft http://www.minico.com A complete document management and data solutions company. We are HIPAA Business Associate compliant. ( 囲 )