Legal Requirements for Implementing E-Signatures

Legal Requirements for Implementing E-Signatures Does your e-signature process meet the 2012 ACORD e-signature guidelines for the insurance industry? Use this handy guide to know what to look for in an electronic signature platform. Authentication LOOK FOR • Login / password prompt • Challenge question and answer • SMS passcode verification • Third-party authentication verification ESIGN Consent LOOK FOR •Consent enforced by workflow rules • An inability to sign unless the signer first reviews and accepts Electronic LOOK FOR Disclosures • Documents that are presented in a browser so there is never a problem opening/viewing a file • Transactions that are tracked on a server to prove timing and display requirements were satisfied Capture Signer's Intent LOOK FOR • Intent enforced by workflow rules • Prompts to click "ACCEPT", "CONTINUE" and/or "SUBMIT" as proof that a sound process was used • An audit trail that includes proof of intent Secure LOOK FOR Transactions • Transactions that are kept on the application server, and that are secured by login passcodes and SSL encryption to ensure privacy and maintain control over the entire e-sign transaction Tamper-Proof LOOK FOR Records • Digital signing or "hashing" as an encryption technology to secure the e-signed documents • Invalidated documents and signatures if a document has been modified or tampered with Final Record LOOK FOR Distribution • Alternatives to email distribution (attaching documents to an email is never an option). Instead: • Offer secure electronic copies for download • Send securely printed copies through the mail Evidence and LOOK FOR Admissibility • The ability to capture all electronic evidence, including document evidence, process evidence and audit logs • The ability to reproduce any transaction from start to finish and play it back for attorneys or before a court of law • The ability to defend against potential litigation Record LOOK FOR Retention • Documents that are accessible for the lifetime of the record using PDF or other ISO-accepted standards • The ability to archive e-signed documents in the electronic signature system, in your DMS/CMS or on your PC without need for a proprietary vault • Documents that have the signature audit trail embedded in the document, rather than stored separately in a database Silanis is the e-signature provider of choice for carriers, agents and technology partners to the insurance industry -- as confirmed by a customer base that includes 8 of the top 15 carriers, and industry recognition such as IBM's Best Industry Solution for Insurance Award and the Novarica Gold ACE Ranking for customer satisfaction. We can help you get the answers you need to begin e-signing with confidence. Call us today for a demo. 1-888-SILANIS (745-2647)| www.silanis.com silanis 4CORD °