14 Ways Going Paperless Transforms Account Payable

- --- 14 WAYS GOING PAPERLESS TRANSFORMS ACCOUNTS PAYABLE A ccounts payable professionals play an important role in government. But too often, the volume of invoices, manual processing, and duplicate data entry result in missed discounts, late-payments and inaccurate accruals, costing government much-needed staff time and budget. With OnBase document mana gement, or enterprise content management (ECM), government can automate processes throu ghout accounts payable departments. Below are the 14 ways going paperless in your accounts payable department will help your agency do its job better. YOU CAN SCAN, STORE AND RETRIEVE, REPLACING PAPER WITH DIGITAL %24 1. Eliminate manual data entry, speeding up business processes while saving staff time and budget 2. Reduce human error from manual entries 3. Allow staff to focus on more important initiatives and tasks YOU CAN AUTOMATE THE WORKFLOW 4. Eliminate stalled invoices and automate document routing 5. Seize all vendor discounts, improve vendor relationships and increase favorable terms $ YOU CAN SUPPORT COMPLIANCE EFFORTS 6. Speed up AP processes by linking systems and automating tasks, creating transparency into approval and review processes 7. Provide cure document access and redact confidential information 8. Proactively manage audits by providing automated document retention, audit trails and visibility into processes YOU CAN BE TRANSPARENT AND CREATE SELF - SERVICE 9. Enable vendors and con stituents to access diverse content and documents in a single location online 10. Decrease resources spent ans wering vendor and constituent questions 11. Provide vendors and con stituents with anytime, anywhere access to the information they need YOU CAN INTEGRATE YOUR SYSTEMS 12. Eliminate redundant data entry and automate operations with integrated document management and workflow 13. Easily share data among systems and aut omatically index documents upon receipt to optimize financial forecasting and strategic planning 14. Trigger AP workflows as soon as documents are scanned or electronically imported into your ERP, extending its reach Going paperless is no longera matter of if, but rather, when. By reducing the time spent on the management of paper, employees can be empowered to work on more critical tasks to support the needs of their agency's mission. Learn more at: OnBase govloop ONBASE.COM/GOVERNMENT by Hyland %24